Delegate: Tasks that are urgent but not important.Defer: Tasks that are important but not urgent.Do: Tasks that are important and urgent.Both methods help prioritize by having you put your tasks into one of 4 groups: If you think you're trying to accomplish too much, try creating an Eisenhower matrix or using the 4 Ds of time management: Do, Defer, Delegate and Delete. If you think your goals are achievable, skip to tip 3. Now that you've created a time audit, you'll be able to see if you simply need to better manage your time or if you've got too much on your plate. If you've got too much to do, no amount of time management will help you accomplish it all. Tip #2: Set achievable goals and prioritize your tasks. Now with this knowledge, you're able to have an accurate picture of how you spend your time and plan accordingly. For example, you may spend too much time sitting in unproductive meetings or doing busy work. With this data, you can easily find areas to improve. To get an accurate picture of your time usage, track everything you do for a week.Īt the end of the week, look at the reports and evaluate the time you spent working on different tasks. #TIPS FOR THE FIRST TIME MANAGER FREE#Many companies offer free versions of their software, but Toggl Track is the simplest, free option, with apps available for all devices. The simplest way to do a time audit is to use a time tracking application. This is why it's beneficial to create a time audit. You need to have a realistic idea of what you're able to accomplish and what is truly taking up your time. What was a balanced workload when you first set out is guaranteed to balloon into a stressful to-do list as the day goes on. Now say you have this same problem for multiple tasks on your plate. With those additions, that 5 minute email could actually take you 20 minutes, 500% more time than you initially planned. It shouldn't take more than 5 minutes." However, it's likely you're overestimating your speed and underestimating other smaller, related tasks you need to do to accomplish your end goal proof-reading, monitoring language choice, and locating email addresses all can add to the task's time. You may think: "Writing an email is simple. Say for example you need to write a 300 word email. This is because humans are bad at knowing how long tasks take. Often there is a discrepancy between what you think is taking up your time and what actually is. Tip #1: Create a time audit.įirst things first: start by finding out where you're actually spending your time. Beginning your time management journey with a plan will create a strong foundation for future habits, thereby increasing your chances of success.
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